Refined User/System Specifications

Refined User Specification

We are to design an Enterprise Resources Planning (ERP) that links two standalone systems, Sales and Invoicing System and Warehouse Management System for biomedical equipment company called Nameless Private Limited. Both systems are linked through a common database.

Both the Sales and Invoicing System (SIS) and the Warehouse Management System (WMS) require all users to log in. If the logged in user is an existing client, the SIS must be able to generate Sales Quotation (SQ) by the client’s request. It also provides the option for the client to download the SQ in PDF file format. However, if the logged in user is the Sales Admin, he/she can monitor the submitted Purchase Order (PO) through the system. By the Sales Admin’s request the SIS can convert the PO to Sales Order (SO). Once a new invoice is generated, the SIS will update the new invoice detail. If the log-in user is the Logistic Staff, he/she can monitor the submitted Sales Order (SO) through the system. By the Sales Admin’s request the SIS can convert the SO to Delivery Order (DO). The WMS allows the Logistic Staff (LS) to maintain the stock. If the stock is out or low, the LS can request to restock the item. However, if the logged in user is the Logistic Manager, he/she can monitor the stock level. If the Delivery Man logs in, he/she can monitor the invoice status and request the item location. Updating the Delivery status could also be done in the WMS. System Admin is able to access and maintain both systems as well as the user information. Both systems provide user help and system information to all users except for the System Admin.

*A common form would be needed for Purchase Order, Sales Order and Delivery Order. System should be able to keep track of the payment.

Software Specifications

This project is to be completed within 3 to 4 months. Due to time limitation and since developers understood the requirements well we have decided to use the Rapid Application Development (RAD) Model. We are able to use similar product in market for reference. Customer would prefer us to use ASP.NET 2.0, however, is open to options as long as it is web-based and stress on user-friendliness. Therefore, we have decided to use ASP.NET 2.0 and MSSQL 2005 database. Customer does not want us to compile the source code as there would be an IT team from their company which would manage and maintain the system.


Hardware Specifications

Distributed Database Server

• Core 2 Duo Processor
• 4GB 667Mhz Memory
• 1.5 TB Internal Storage
• Web Hosting (IIS)
• Windows Server 2003 SP3

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